Community Room Policy
The primary purpose of the Dover Public Library's Community is to provide a space for library and library-related activities. The needs of the Library, the needs of the Board of Trustees, and the needs of the Friends of the Dover Public Library will take precedence. The Community Room is for the use of:
- Library Board of Trustees meetings
- Library staff meetings
- Meetings of library-affiliated organizations
- Public meetings of general interest to the community held by non-commercial, non-denominational, non-political organizations.
Community groups and sponsors of educational and cultural events are welcome to use the Community Room subject to availability and adherence to the following policies and guidelines.
Those wishing to use the Community Room must complete a Community Room Application. Library-sponsored activities, as stated above, will have first priority. Reservations will be accepted on a first-come, first-served basis. The room reservation must be made by an individual, over the age of 18, who will be in attendance throughout the meeting, and who will be responsible for returning the room to its original condition.
Use of the Community Room must be approved by the Library Director or designee.
Persons requesting use of the Community Room must have a valid Dover Public Library card.
No admission may be charged for any meeting, except for library-sponsored programs.
Groups or organizations using the Community Room must adhere to maximum capacity standards as specified by the Dover Fire Inspector. Capacity and an evacuation route are posted in the Community Room.
The Community Room is available during normal Library operating hours and is provided free of charge. Meetings must be finished by the time the library closes.
The Community Room is not available for private parties or meetings of a strictly social nature unless sponsored by the Library or the Friends of the Library.
Meetings and programs must be open to the public and free of charge. The person making the room reservation, who must be an adult, is responsible for the orderly conduct of the group, and in the event of any damage to library property and/or equipment that individual will be liable. Young children accompanying adult users of the Community Room shall not be left unattended in the Library.
Smoking and alcoholic beverages are prohibited. Groups serving refreshments are responsible for providing all serving utensils and for cleaning up following their meeting.
Storage of personal property, equipment and/or supplies is not permitted in the library.
The name, address, or telephone number of the Dover Public Library may not be used as the official address or headquarters of any organization other than the Friends of the Dover Public Library.
The name, address, and phone number of the person reserving the room is a matter of public record. Upon request, this information will be shared with anyone seeking to contact that individual or the group he/she represents.
The Dover Public Library reserves the right to deny use of the Community Room to any organization which or individuals who have abused their privileges in the past. The library also reserves the right to cancel or reschedule any meeting or to limit the frequency of use by a single group.
The use of the Community Room by a group does not imply endorsement by the Dover Public Library of the policies or purposes of the group. Community Room use should not be publicized in such a way as to imply library sponsorship.
The Library Board of Trustees and the Library staff do not assume any liability for groups or for individuals attending any meeting or program in the Library.
Approved June 10, 2010